3Sys Administration (Admissions & Marketing)

High quality, easily accessible data

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Admissions and marketing product summary

Optimising the admissions process is central to ensuring the future success and viability of your school. 3Sys delivers high quality, easily accessible data to underpin your registration process and management reporting. From day-to-day tasks to more strategic analysis and reporting, 3Sys has it covered with fast, straightforward MIS tools.

Key features

  • User-defined entry screens reflecting your admissions processInquiry source information providing valuable marketing analysis
  • Feeder schools
  • Separate registered (enquiry) and prospective pupil stages if required
  • Initial registration & prospective details – current school, year and term of entry, date of birth and age, registration fee, communication details
  • Other children details
  • Address: up to three addresses plus contact details; visit and interview record; references; entrance exam; date; term and year of joining; preferred house; form; awards
  • Group (mailing and list) creation
  • Waiting list management
  • Large volume of standard and user (school) defined reports
  • Links to existing records (current parents and former pupils) avoiding duplication of data with the ability to link to other/existing children
  • Agent creation (if required)
  • Medical and learning support needs
  • Offer letters (MS Word and email)
  • Year end transfer routine with tables
  • Security – user records with permissions/access controls
  • Links with Active Directory.

Current pupils

  • Personal details: names; gender; date of birth; age; nationality; religion; PLUS photograph
  • Address: up to three addresses plus contact details; telephone numbers; email address
  • Relationships: linked contacts and siblings; emergency contacts; bill payers
  • School details: form; tutor; house; joining and leaving dates; passport information
  • Custom groups
  • Special needs: details; statements; dates; additional information
  • Medical: NHS No.; doctor; conditions; allergies; consents; PLUS notes with dates.

Past/former pupils

  • School details: full carry forward of pupil’s entire record from time at school; PLUS term and year of leaving; destination; occupation
  • Full contact details: addresses; telephone numbers; email address; marital status; occupation; PLUS links to other pupils
  • Past pupil association information: member; subscription; references; action date and details
  • Mass mailing /emailing facility.

Contacts (parents, governors, sponsors, guardians etc)

  • Personal details: names; title; initials; salutations; marital status; occupation
  • Address: up to three addresses plus contact details; telephone numbers; email address; Hot Key
  • Relationships: linked pupils and other contacts; emergency contacts; any billing links
  • Mass mailing / emailing facility.

Staff

  • Personal details: names; title; initials; salutations; marital status; previous name; PLUS photograph
  • Address: up to three addresses; contact details; telephone numbers; email address
  • School details: residential; house; location; form; subjects; first aider; passport details
  • Employment record: position; department; working arrangements; status; DFE number; reference check details; PLUS joining/leaving information; qualifications
  • Notes: free format notes with dates; restricted access facility
  • Tutor group information
  • User-defined fields and categories.

Schools

  • Your school details: LEA number; exam centre numbers; pupil numbers
  • Calendar: term and half-term details
  • Defaults for pupil details
  • Logos: up to three stored for printing on documents
  • Other schools (feeder and festination): full contact details including addresses; telephone numbers; email; key personnel; school type; affiliations; numbers.
Further information

3Sys

Our Customers

{} Ian Lucas, Director of ICT at Tonbridge School

Ian Lucas, Director of ICT at Tonbridge School

Tonbridge School, with nearly 800 pupils and over 100 staff, is one of the...

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Choosing an MIS

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