PASS Finance: Nominal Ledger

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Nominal Ledger and Bank Reconciliation module

The hub of PASS Finance, this module combines powerful analysis options with extensive management reporting.

Summary

The Nominal Ledger is central to the PASS Finance software package and is used by 450 fee-paying schools. It combines powerful analysis options with extensive management reporting. It enables schools to extract detailed income and cost information whilst providing meaningful summaries for senior staff and governors. The module also deals with the routine cashbook functionality expected from modern accounting software including an integrated bank reconciliation. Drill-down to source transactions across all ledgers is a major feature of the software.

Key Features

  • Integrates with Billing; Purchase Ledger; School Shop; Commitment; and Payroll modules
  • Unlimited accounts, cost centres and departments
  • Multiple financial years data stored and accessible
  • Comprehensive budgeting facility
  • Quick inquiry to transaction level throughout
  • Charity (SORP) format management reporting options
  • Up to eight alphanumeric account codes allowed
  • Account categories
  • Optional (up to eight digit alphanumeric) department/cost centre/sub-analysis codes
  • Budgeting for any account by month for original and revised budget
  • Facility to use last year’s actual or budget as input plus percentage changes
  • Department and period split tables can be used with any account
  • Quick inquiry to balance, batch and original transaction level
  • Graphical displays or charts of account figures
  • Cashbook posting with cheque printing facility
  • Comprehensive journal posting with recurring journals
  • Automated accruals and pre-payment postings
  • Opening balances
  • Batch update and reversal for all postings
  • Detailed maintenance listings for accounts and departments
  • Complete audit trail for all entries
  • Range of standard reports PLUS user-defined reports
  • Annual budget report for departments/budget holders
  • Data immediately available to MS Excel (ODBC)  for complete flexibility of output: content, style, presentation
  • PASS Finance’s Bank Reconciliation function provides powerful search facilities that help to quickly track down and match bank and nominal ledger transactions.
    • Multiple Bank Accounts can be maintained and statements held for up to seven years
    • User can confirm the key details from each bank statement received, then add the cleared transactions from the nominal bank accounts in the order in which they have been processed through the actual bank account
    • Items can be selected by reference (e.g. cheque number), by date or by source ledger
    • Allows for the entry of items that appear on the statement, but have not been posted to the nominal account whilst reconciling
    • Statements may be held as un-reconciled for further attention or may be updated provided the reconciliation is complete. They may be printed or displayed as required. The report will also show all uncleared transactions so that a project balance is available.
    • Powerful bank inquiry facility allows direct access to the nominal bank account(s) so that users can search the account for specific transactions such as cheques that may or may not have cleared.
Further information

PASS Finance

Our Customers

{} Clare Butcher, Accounts Manager, Abingdon School

Clare Butcher, Accounts Manager, Abingdon School

“We moved to PASS in 2006, following just one year using a system that turned...

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