PASS Finance: Purchase Ledger

Maintain proper cost control

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Purchase Ledger module

Keep track of all incoming invoices and analyse them in detail to ensure proper cost control. Enter invoices once on the system, then trap them as they arrive and forward them for checking/approval.

Summary

Full supplier records are maintained to transaction level at all time, including the nominal analysis made for every posting. The processing of payments is made thorough, yet simple, with a variety of options available including Bacs.

Key Features

  • Integrates with Nominal Ledger
  • Code: name; category; default nominal analysis; suppliers reference
  • Addresses; telephone; mobile; email; and contact details
  • Multiple financial years’ data stored and accessible
  • Comprehensive reports and maintenance lists
  • Quick inquiry to transaction level throughout
  • Maintenance lists and routine reports PLUS comprehensive audit trail
  • Payment details including: method; due date calculation; discount; and bank information
  • Free format notes for any supplier with dates
  • Quick inquiry to balance, batch and original transaction level
  • Outstanding and historical transactions held
  • Full invoice registration and approval stages with automatic numbering if required, and staff code entry
  • Multiple analysis to Nominal Ledger accounts
  • Email remittance advice
  • Automatic payment routine for regular suppliers
  • Automatic production of: remittance advices; cheques; Bacs output
  • Complete audit trail for all entries
  • Batch import routine for invoice data is available as an optional extra. This additional facility allows for the electronic import of purchase ledger invoice data from third-party software, so removing the need for schools to input the data twice
    • In order to maintain the integrity of the PASS Purchase Ledger system the process is tightly controlled
    • Integrity is being achieved by providing a standard, specific format to which data being presented to the PASS Purchase Ledger must adhere
    • The data is validated as part of the import process and will be rejected if it is not as specified
    • Nominal analysis data can be a part of the import file or it can be automatically generated using the supplier’s default account and department setting.
    • For further details on this routine please contact sales@wcbs.co.uk
Further information

PASS Finance

Our Customers

{} Clare Butcher, Accounts Manager, Abingdon School

Clare Butcher, Accounts Manager, Abingdon School

“We moved to PASS in 2006, following just one year using a system that turned...

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