Making the switch to

HUBpay powered by esenda

You’ll get the same functionality as before, plus much more!

HUBpay total income
HUBpay outstanding
HUBpay query

Making the switch to

HUBpay powered by esenda

You’ll get the same functionality as before, plus much more!

FAQs
Functionality Comparison
HUBpay for schools

What is HUBpay?

HUBpay is the secure way to manage school fee collections, which works with passFINANCE. Modern cloud technology is utilised to offer an easy to use payment system, with simple reconciliation service.

Schools can now offer parents a variety of secure payment methods whilst saving time and cost in the bursars office.

Functionality Comparison

PTX (Basic Package) HUBpay HUBpay Premium
KPI’s ✔ ✔ ✔
Breakdown / Table or TXs ✔ ✔ ✔
  PTX (Basic Package) HUBpay HUBpay Premium
Process PASS AUDIS ✔ ✔ ✔
Process BACS Direct Debits ✔ ✔ ✔
Process PASS refunds ✔
 ✔
 ✔
Advance collection notifications ✘ ✔ ✔
Mandate creation notifications ✘ ✔ ✔
Paperless mandate ✘ ✘ ✔
Credit control letters ✘ ✘ ✔
  PTX (Basic Package) HUBpay HUBpay Premium
MFA ✔ ✔ ✔
Bank details encrypted ✔ ✔ ✔
Data encrypted in transit ✔
 ✔
 ✔
  PTX (Basic Package) HUBpay HUBpay Premium
Collect direct (‘pay now’) bill payments ✘ ✘ ✔
        Via bank transfers – – ✔
Parent payment portal ✘ ✘ ✔
        Via bank transfers – – ✔
        Via debit card – – ✔
        Via credit card – – ✔
        Via foreign currency – – ✔
Automate the recording of receipts in PASS – – ✔
Automate bill/receipt matching – – ✔
  PTX (Basic Package) HUBpay HUBpay Premium
Process suggested payments ✔ ✔ ✔
Advance notification ✘ ✔ ✔
Process ISO 20022 ✘ ✔
 ✔
Process ad-hoc payments ✔ ✔ ✔
  PTX (Basic Package) HUBpay HUBpay Premium
Payments ✔ ✔ ✔
Advance notification ✘ ✔ ✔
Process ad-hoc payments ✔
 ✔
 ✔

How it works for schools:

  • 1. Connect to passFINANCE

  • 2. Send out bills and collect payments

  • 3. Payments are automatically matched to the bills

  • 4. View analytics and create reports

HUBpay-how it works
direct debit option

How it works for parents:

  • 1. Receive invoice from school. Click the link to head to HUBpay

  • 2. Choose your preferred payment method and currency

  • 3. Receive an on-screen confirmation and email receipt

FAQs

1. Increased Functionality

We’ve made sure that we didn’t move you across to HUBpay until we could offer you more than you already have, for the same cost. With HUBpay you can do everything you can with your current system, plus:

  • Payment Notifications
  • HUBpay on bills (an easy link for parents to pay via)
  • Clear and easy to use dashboards
  • International Payment Options
  • Simple bank reconciliation

2. Improved Service and Support

HUBpay is a WCBS solution, and so we are better able to support you with this service. You won’t feel like you’re getting passed from business to business, but instead will be sent direct to our HUBpay team.

3. Lower cost

We are charging the same flat rate as you previously had, but will not charge for any additional transactions.

You’ll have a short onboarding period, after which you’ll be able to do everything you already do (and more) by logging in to your new system.

You won’t need to change any of your processes in passFINANCE. These will all work in exactly the same way, with HUBpay.

You’ll be able to make use of additional functionality that you didn’t have in you previous system, including
  • Payment Notifications
  • Clear and easy to use dashboards
  • International Payment Options
  • Simple bank reconciliation

You’ll work with our HUBpay team to be moved across. For any schools new to HUBpay this takes around 2-4 weeks.

There is no additional cost compared to your previous payments provider, and even better, there are no additional transaction costs.

Our HUBpay team will reach out to schedule this in with you.

You can click here to download the datasheet.

Powerful analytics

  • Take control of your payment data
  • See paid & unpaid invoices by integrating billing systems
  • Automatically chase late payments
  • Give refunds
  • Create and export SLT reports
HUBpay total income
HUBpay outstanding
HUBpay query

Powerful analytics

  • Take control of your payment data
  • See paid & unpaid invoices by integrating billing systems
  • Automatically chase late payments
  • Give refunds
  • Create and export SLT reports
HUBpay security

Security

The rapid increase in school fee targeted cyber-crime has put payment fraud prevention at the top of the agenda. HUBpay’s primary focus is mitigating this risk through the adoption of the highest cloud security standards and its world-class technology infrastructure.

Remove international barriers

HUBpay has been specifically built to make the local and overseas fee collection process as easy as possible. Collect internationally just like a local without the fees.

 

Collect from across the world in 39 currencies. Offer a cost effective international payment method with bank beating FX rates, saving parents from inflated fees.

Can’t wait for our call?

Complete the form and we’ll be in touch sooner to organise your move!

Join hundreds of passFINANCE users who already work from the cloud.

Get in touch to discover how PASS-hosted can improve your security and save you time.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your bursary, payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how passFINANCE can offer your school more efficient and effective financial control.