Admissions

How easy is it for a prospective parent to engage with your school? Can they quickly view or request a prospectus, book a visit, contact your admissions team or even proceed with an application?

With only two-thirds of fee-paying schools meeting their enrolment goals due to rising costs and increased competition, and the estimated lifetime value of a pupil being anywhere between £100,000 – £250,000, it is crucial for a school’s sustainability that focus is on the admissions strategy to ensure the best experience is given to parents and any empty places are filled.

Provide the best first impression to your applicants and their parents with HUBapply, whether they are new prospects for your school, returning pupils or part of the cohort moving on to the next year group.

Our admissions software for independent and international schools professionally manages the entire applicant journey, from enquiry to enrolment all in one place, making your school stand out from the crowd with a simple, streamlined and tailored admissions process.

How easy is it for a prospective parent to engage with your school? Can they quickly view or request a prospectus, book a visit, contact your admissions team or even proceed with an application?
With only two-thirds of fee-paying schools meeting their enrolment goals due to rising costs and increased competition, and the estimated lifetime value of a pupil being anywhere between £100,000 – £250,000, it is crucial for a school’s sustainability that focus is on the admissions strategy to ensure the best experience is given to parents and any empty places are filled.
Provide the best first impression to your applicants and their parents with HUBapply, whether they are new prospects for your school, returning pupils or part of the cohort moving on to the next year group.
Our admissions software for independent and international schools professionally manages the entire applicant journey, from enquiry to enrolment all in one place, making your school stand out from the crowd with a simple, streamlined and fully tailored admissions process.
Book a demo
Book a demo

Key Features

Key Features

Key Features

Benefits

Streamline administration tasks

This independent school admissions software allows you to gather all your enquiries in one place, capturing the necessary information to begin the admissions process. Create an applicant journey tailored to your school’s entry requirements – no matter how complex the routes and stages are, with multiple customisable forms over which you have full control.

Communicate with your applicants immediately and conveniently with an inbuilt instant messaging system and automated personalised notifications. Manage admissions event bookings, from open days, assessments, interviews and visits. Stay informed with a reporting dashboard that offers a top level overview, or drill down to see the finer details.

Best of all – remove mountains of paperwork by managing everything online!

Independent School Admissions

Support targeted marketing

You can customise HUBapply to reflect your school’s brand, strengthening the message you put out to prospects. Manage pupil recruitment events online and track how applicants learn about your school. Identify successful geographical catchment areas and which sources are the most successful, e.g. website, paid advertising and direct search.

Provide clarity to your SLT

The advanced reporting dashboard in HUBapply allows for continual review in ‘real-time’. Set up logins for Senior Leaders who want to get a quick overview of admissions reports and add customisation to decide what data they see. The ability to measure conversion rates and work out projected numbers will support your SLT in making informed decisions.

Aggregate school group data

Being cloud-native, HUBapply not only provides the perfect solution for individual schools of all types and sizes, but it also offers a unique level of configuration for school groups. Utilising the concept of an enterprise layer and comprehensive permissions, aggregated data from all your schools can be displayed in real-time via the dashboard, with detailed multidimensional reporting tools to provide vital drill-down analysis. Alongside these capabilities, the enterprise layer allows your head office to push updated admissions forms, etc. across the estate of schools, reducing the workload for each school and helping to remove any potential human error.

Make applying to your school easy

Enable parents to submit an enquiry without leaving the school website, from anywhere, and on any device with internet access. It’s easy for them to create their own account on the HUBapply Parent Portal where they can start the application process, and it can even manage multiple applications if they are applying for more than one child.

Parents can dip in and out of the admissions forms to add information at their convenience. Plus, they have the option to get in touch with your team using the instant messaging system to ask questions or request support. The timeline allows parents to track the progress of their application, including any other stages that still need completing.

Events such as open days, school visits, interviews or assessments can be booked through HUBapply. Registration fees can be paid online and you can set which stage of the process they are required. Provide guidance on visa requirements, supporting documents and FAQs within the portal, and utilise the secure upload centre for images and files to ensure you are reducing the chance of a data protection breach.

Finally, rest assured that your applicants will never miss a thing – automatic notifications keep them informed throughout the entire application journey.

Benefits

Streamline administration tasks

Gather all your enquiries in one place, capturing the necessary information to begin the admissions process. Create an applicant journey tailored to your school’s entry requirements – no matter how complex the routes and stages are, with multiple customisable forms over which you have full control.

Independent School Admissions

Communicate with your applicants immediately and conveniently with an inbuilt instant messaging system and automated personalised notifications. Manage admissions event bookings, from open days, assessments, interviews and visits. Stay informed with a reporting dashboard that offers a top level overview, or drill down to see the finer details.

Best of all – remove mountains of paperwork by managing everything online!

Support targeted marketing

You can customise HUBapply to reflect your school’s brand, strengthening the message you put out to prospects. Manage pupil recruitment events online and track how applicants learn about your school. Identify successful geographical catchment areas and which sources are the most successful, e.g. website, paid advertising and direct search.

Provide clarity to your SLT

The advanced reporting dashboard in HUBapply allows for continual review in ‘real-time’. Set up logins for Senior Leaders who want to get a quick overview of admissions reports and add customisation to decide what data they see. The ability to measure conversion rates and work out projected numbers will support your SLT in making informed decisions.

Aggregate school group data

Being cloud-native, HUBapply not only provides the perfect solution for individual schools of all types and sizes, but it also offers a unique level of configuration for school groups. Utilising the concept of an enterprise layer and comprehensive permissions, aggregated data from all your schools can be displayed in real-time via the dashboard, with detailed multidimensional reporting tools to provide vital drill-down analysis. Alongside these capabilities, the enterprise layer allows your head office to push updated admissions forms, etc. across the estate of schools, reducing the workload for each school and helping to remove any potential human error.

Make it easy to apply

Enable parents to submit an enquiry without leaving the school website, from anywhere, and on any device with internet access. It’s easy for them to create their own account on the HUBapply Parent Portal where they can start the application process, and it can even manage multiple applications if they are applying for more than one child.

Parents can dip in and out of the admissions forms to add information at their convenience. Plus, they have the option to get in touch with your team using the instant messaging system to ask questions or request support. The timeline allows parents to track the progress of their application, including any other stages that still need completing.

Events such as open days, school visits, interviews or assessments can be booked through HUBapply. Registration fees can be paid online and you can set which stage of the process they are required. Provide guidance on visa requirements, supporting documents and FAQs within the portal, and utilise the secure upload centre for images and files to ensure you are reducing the chance of a data protection breach.

Finally, rest assured that your applicants will never miss a thing – automatic notifications keep them informed throughout the entire application journey.

We understand the importance of a successful admissions process in independent schools across the globe, which is why we offer a tailored system that has our expertise behind it. You can be sure that a system from WCBS ticks all the boxes and more.

Get in touch to discuss your specific requirements and discover how HUBapply can enhance your independent school admissions.

We understand the importance of a successful admissions process in independent schools across the globe, which is why we offer a tailored system that has our expertise behind it. You can be sure that a system from WCBS ticks all the boxes and more.

Get in touch to discuss your specific requirements and discover how HUBapply can enhance your independent school admissions.