School Finance Systems

WCBS was first established as a supplier of finance software designed solely with independent and international schools in mind – so we fully understand the importance of accurate and consistent financial management.

35 years on, passFINANCE is still the leading on-premise billing and accounting solution trusted by schools, with over 40% of ISBA member schools as our customers. We are now delighted to bring our first Cloud Finance offering to independent schools, which will be introduced in the 2019-2020 academic year.

As schools continue to grow in their use of technology, we can be sure that our solutions will continue to evolve and support them as they adapt to the ever-changing requirements of the finance sector.

See our finance offering below – if you’re not sure which product is right for your school, then get in touch with one of our expert advisers who will be happy to discuss your specific requirements and determine the best option.

Cloud
On-Premise

passFINANCE has been tried and tested by hundreds of schools. It comprises an array of modules to cover all the needs of the Bursary, from the complex payment relationships catered for in Billing, through to the HMRC tested and recognised Payroll which incorporates the unique requirements of the education sector.

All modules work seamlessly together to give one single view of your school’s finances, reducing errors caused by duplication of data entries and balancing multiple systems, and saving you time, too.

Making outstanding software for managing your school is what we’re good at, and we’ll provide the platform and support you need for more efficient and effective financial control.

Book a demo
Book a demo

Modules

• Billing Ledger
• Grant Management
• Purchase Ledger
• Nominal Ledger
• Payroll
• Commitment Accounting
• Human Resources
• Sales Ledger
• School Shop

Modules

• Billing Ledger
• Grant Management
• Purchase Ledger
• Nominal Ledger
• Payroll
• Commitment Accounting
• Human Resources
• Sales Ledger
• School Shop

Why passFINANCE?

passFINANCE software delivers one single view of your school’s finances. So you’ll avoid the stress of duplication, confusion, balancing multiple systems, and you’ll save time too.

Send professional looking bills to parents, and streamline billing and cash collection – making light work of bringing in the funds. Also take billing one step further with fast and secure online payments.

Efficiently process grants or bursary applications, helping to reduce workload and maintain charitable status.

Combine powerful nominal ledger and bank reconciliation handling with easy to manipulate management reporting.

Why passFINANCE?

passFINANCE software delivers one single view of your school’s finances. So you’ll avoid the stress of duplication, confusion, balancing multiple systems, and you’ll save time too.

Send professional looking bills to parents, and streamline billing and cash collection – making light work of bringing in the funds. Also take billing one step further with fast and secure online payments.

Efficiently process grants or bursary applications, helping to reduce workload and maintain charitable status.

Combine powerful nominal ledger and bank reconciliation handling with easy to manipulate management reporting.

Accounting made easy

Hundreds of suppliers and invoices? Keep track, analyse and process them quickly and accurately. Further automate your processes with WCBS PRS (Purchase Requisition System), developed in partnership with passFINANCE customers.

If your school manages commercial initiatives, our sales ledger module helps make sense of sales with powerful analysis and reporting.

Run your school shop independently or integrated with our billing module. passFINANCE will improve the billing process, easily maintain stock records and manage margins, and combine with point-of-sale items to provide a complete retail solution.

Accounting made easy

Hundreds of suppliers and invoices? Keep track, analyse and process them quickly and accurately. Further automate your processes with WCBS PRS (Purchase Requisition System), developed in partnership with passFINANCE customers.

If your school manages commercial initiatives, our sales ledger module helps make sense of sales with powerful analysis and reporting.

Run your school shop independently or integrated with our billing module. passFINANCE will improve the billing process, easily maintain stock records and manage margins, and combine with point-of-sale items to provide a complete retail solution.

Supporting Payroll & HR

Independent school payroll processes differ from other sectors, so we’ve come up with a solution that meets your needs. Most importantly, our payroll software has been fully tested and recognised by HMRC and incorporates features such as Teachers’ Pension returns and automatic enrolment.

Why not use WCBS ePAYSLIPS to securely deliver payslips to staff via the online portal. No costly printing and time-consuming distribution, nor the security risks of sending by email, post or pigeon hole.

passFINANCE software offers great benefits for HR professionals looking for insights into compliance, payroll or the staff database. It also helps to maintain the Single Central Register – crucial for protecting the reputation of your school and obtaining ‘Outstanding’ from your inspecting body.

Supporting Payroll & HR

Independent school payroll processes differ from other sectors, so we’ve come up with a solution that meets your needs. Most importantly, our payroll software has been fully tested and recognised by HMRC and incorporates features such as Teachers’ Pension returns and automatic enrolment.

Why not use WCBS ePAYSLIPS to securely deliver payslips to staff via the online portal. No costly printing and time-consuming distribution, nor the security risks of sending by email, post or pigeon hole.

passFINANCE software offers great benefits for HR professionals looking for insights into compliance, payroll or the staff database. It also helps to maintain the Single Central Register – crucial for protecting the reputation of your school and obtaining ‘Outstanding’ from your inspecting body.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your bursary, payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how passFINANCE can offer your school more efficient and effective financial control.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your bursary, payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how passFINANCE can offer your school more efficient and effective financial control.