School Finance Systems

WCBS was first established as a supplier of finance software designed solely with independent and international schools in mind – so we fully understand the importance of accurate and consistent financial management.

35 years on, passFINANCE is still the leading on-premise billing and accounting solution trusted by schools, with over 40% of ISBA member schools as our customers. We are now delighted to bring our first Cloud Finance offering to independent schools, which will be introduced in the 2019-2020 academic year.

As schools continue to grow in their use of technology, we can be sure that our solutions will continue to evolve and support them as they adapt to the ever-changing requirements of the finance sector.

See our finance offering below – if you’re not sure which product is right for your school, then get in touch with one of our expert advisers who will be happy to discuss your specific requirements and determine the best option.

Cloud
On-Premise

Coming Soon…

Our Cloud Finance offering consists of a bespoke billing solution, designed and built by WCBS to support the specific requirements of independent schools, integrated with Financials, HR and Payroll solutions. This results in a comprehensive product suite that helps to manage the increasing demands on those involved in school financial management as they face an ever-widening range of responsibilities and expectations.

For schools, competition in the independent education sector is getting tougher, costs are rising and there is more pressure being placed on budgets. With WCBS’ Cloud Finance you will gain greater efficiency in performing key financial management activities. The flexibility, reliability and speed of this software collective – with alignment to key statutory requirements – can transform working life for bursaries and finance departments in education.

Plus, all the advantages of this product suite are backed by a wealth of help, advice and tailored support. This comes from a trusted provider with over 35 years’ experience in supporting independent schools with their financial requirements.

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Modules & Features

• Bespoke school billing
• Sales ledger
• Extended nominal ledger
• Purchase ledger
• Advanced reporting and analysis
• Fully compliant digital tax
• Excel integration
• Purchase requisitions with automation
• Fixed assets
• HR with self-service
• Payroll accredited by Teachers’ Pensions
• Crystal reports
• On-the-go mobile expenses
• Group consolidation
• POP & Stock management
• Project/funds recording with timesheets

Modules & Features

• Bespoke school billing
• Sales ledger
• Extended nominal ledger
• Purchase ledger
• Advanced reporting and analysis
• Fully compliant digital tax
• Excel integration
• Purchase requisitions with automation
• Fixed assets
• HR with self-service
• Payroll accredited by Teachers’ Pensions
• Crystal reports
• On-the-go mobile expenses
• Group consolidation
• POP & Stock management
• Project/funds recording with timesheets

Billing

Our billing module manages the production of fee bills termly, annually, manually or on an interim basis. It contains full credit control facilities, a portal that parents can use to access and pay bills along with the ability to generate direct debit collections.

The billing and pupil relationship can be complex, particularly when there are multiple bill payers, each responsible for a different portion of the items billed. Easy access to data and management of the unique relationships are two of the many reasons why schools choose WCBS’ specialist software to run the whole process, from bill production through to delivery and payment. 

It automatically splits fees and charges and sends to the correct person saving valuable administration time. Plus, the ability to post extras in groups or individuals improves accuracy and reduces bill queries which speeds up payment cycles.

Financials

Financials is a fully functional SaaS solution which forms part of an integrated software suite helping organisations across the globe work smarter. It provides a full suite of built in reports to allow for the reporting of crucial financial data, anywhere, anytime. The solution has been developed with the end-user in mind, from Bursars and Finance Directors to Accounts Assistants, Clerks and Administrators.

This feature-rich solution supports day-to-day accounting and reporting, with the scalability to expand as your school grows. From multi-user to multi-currency, Financials can adapt and evolve, an ever important role for supporting independent schools today and in the future.

Combine powerful finance, project accounting and procurement software to improve efficiency, productivity and maximise profitability across your school.

The innovative finance and accounting apps will increase productivity and collaboration for every department and let them engage quickly with key processes at the click of a button, whilst giving you pinpoint control over who can access each part of your finance and accounting software.

Financials

Financials is a fully functional SaaS solution which forms part of an integrated software suite helping organisations across the globe work smarter. It provides a full suite of built in reports to allow for the reporting of crucial financial data, anywhere, anytime. The solution has been developed with the end-user in mind, from Bursars and Finance Directors to Accounts Assistants, Clerks and Administrators.
This feature-rich solution supports day-to-day accounting and reporting, with the scalability to expand as your school grows. From multi-user to multi-currency, Financials can adapt and evolve, an ever important role for supporting independent schools today and in the future.
Combine powerful finance, project accounting and procurement software to improve efficiency, productivity and maximise profitability across your school.
The innovative finance and accounting apps will increase productivity and collaboration for every department and let them engage quickly with key processes at the click of a button, whilst giving you pinpoint control over who can access each part of your finance and accounting software.

Workspace

The Access Workspace will transform your schools financial management, accelerating efficiency and productivity, giving you the freedom to do more of what’s important.

It boasts a fully customisable interface and drag-and-drop personalisation, so you can stay on top of all your different applications from one place – keeping you and your teams ahead of the game. Organise apps, tasks, school finances, employee data and projects to suit how you work on any given day or week.

Powerful communication and collaboration tools make it easy and engaging for your team members to work together, boosting their efficiency and productivity as well as improving engagement.

It provides insightful analytics for your accounting, purchasing and sales, providing simple built-in dashboards but with the opportunity to develop bespoke dashboards for more complex reporting requirements.

Workspace

The Access Workspace will transform your schools financial management, accelerating efficiency and productivity, giving you the freedom to do more of what’s important.
It boasts a fully customisable interface and drag-and-drop personalisation, so you can stay on top of all your different applications from one place – keeping you and your teams ahead of the game. Organise apps, tasks, school finances, employee data and projects to suit how you work on any given day or week.
Powerful communication and collaboration tools make it easy and engaging for your team members to work together, boosting their efficiency and productivity as well as improving engagement.
It provides insightful analytics for your accounting, purchasing and sales, providing simple built-in dashboards but with the opportunity to develop bespoke dashboards for more complex reporting requirements.

Human Resources

The complete people package that will provide you with the tools to streamline processes and surface valuable analytics to drive forward the people agenda. See the core features of the HR module below:

Applicant tracking – Manage applicant tracking and optimise recruitment

Candidate Portal – Deliver a customised and highly branded experience for candidates with the customisable candidate portal, building your school brand from the very first interaction

Recruitment Management – Manage the candidate journey from application to offer, all from a central talent acquisition platform

Workflow Automation – Automate tasks, send communications, book interviews and create alerts at the click of a button using our talent acquisition management tools

Candidate Screening – The intelligent talent acquisition technology helps you build a complete picture of your prospective employees, complete the necessary pre-employment checks e.g. DBS and reduce the risk of hiring the wrong people

Talent Management – Stay ahead of talent needs and skills shortages by building your own talent pool

100% Mobile Friendly – Cater for the 90% of candidates who use smartphones in their job search

Real Time Reporting – Measure the success of your recruitment activity with real time, dynamic reporting

Job Board Integration – Expand the reach of your recruitment efforts with full integration with social media and job boards

Human Resources

The complete people package that will provide you with the tools to streamline processes and surface valuable analytics to drive forward the people agenda. See the core features of the HR module below:
  • Applicant tracking – Manage applicant tracking and optimise recruitment
  • Candidate Portal – Deliver a customised and highly branded experience for candidates with the customisable candidate portal, building your school brand from the very first interaction
  • Recruitment Management – Manage the candidate journey from application to offer, all from a central talent acquisition platform
  • Workflow Automation – Automate tasks, send communications, book interviews and create alerts at the click of a button using our talent acquisition management tools
  • Candidate Screening – The intelligent talent acquisition technology helps you build a complete picture of your prospective employees, complete the necessary pre-employment checks e.g. DBS and reduce the risk of hiring the wrong people
  • Talent Management – Stay ahead of talent needs and skills shortages by building your own talent pool
  • 100% Mobile Friendly – Cater for the 90% of candidates who use smartphones in their job search
  • Real Time Reporting – Measure the success of your recruitment activity with real time, dynamic reporting
  • Job Board Integration – Expand the reach of your recruitment efforts with full integration with social media and job boards

Payroll

We offer a flexible range of payroll solutions and deployment options to meet the unique needs of your school, whether it’s for a small school or to support a group of schools. Whatever your needs, the Payroll system never compromises on accuracy or efficiency.

Fast and Reliable – Making sure your employees are always paid accurately and on time

Safe and Secure – Keep your employees’ information safe and secure, in UK data centres

HMRC Recognised – Manage your Real Time Information (RTI) PAYE payments and deductions

Online Payslips – Deliver employees fully branded payslips via a self-service portal

Auto-enrolment Included – Manage auto-enrolment and pension returns with Teachers’ Pensions accredited software

Reporting – Keep on track with a comprehensive range of reports

Absence Management – Powerful holiday and absence management, including robust reporting

Payroll

We offer a flexible range of payroll solutions and deployment options to meet the unique needs of your school, whether it’s for a small school or to support a group of schools. Whatever your needs, the Payroll system never compromises on accuracy or efficiency.
  • Fast and Reliable – Making sure your employees are always paid accurately and on time
  • Safe and Secure – Keep your employees’ information safe and secure, in UK data centres
  • HMRC Recognised – Manage your Real Time Information (RTI) PAYE payments and deductions
  • Online Payslips – Deliver employees fully branded payslips via a self-service portal
  • Auto-enrolment Included – Manage auto-enrolment and pension returns with Teachers’ Pensions accredited software
  • Reporting – Keep on track with a comprehensive range of reports
  • Absence Management – Powerful holiday and absence management, including robust reporting

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your bursary, payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how WCBS Cloud Finance can offer your school more efficient and effective financial control.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your bursary, payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how WCBS Cloud Finance can offer your school more efficient and effective financial control.