School Finance, HR & Payroll Systems

WCBS was first established as a supplier of finance software designed solely with independent and international schools in mind – so we fully understand the importance of accurate and consistent financial management. WCBS is trusted by hundreds of fee-paying schools, with 40% of ISBA member schools being our customers.

35 years on, we still provide the leading on-premise finance solution, passFINANCE, and in late 2019 we introduced Cloud Finance as part of our next-generation product offering. As schools continue to grow in their use of technology, we are sure that our solutions will continue to evolve and support them as they adapt to the ever-changing requirements of the finance sector.

See our finance offering below – if you’re not sure which product is right for your school, then get in touch with one of our expert advisers who will be happy to discuss your specific requirements and determine the best option.

School Finance, HR & Payroll Systems

WCBS was first established as a supplier of finance software designed solely with independent and international schools in mind – so we fully understand the importance of accurate and consistent financial management. WCBS is trusted by hundreds of fee-paying schools, with 40% of ISBA member schools being our customers.

35 years on, we still provide the leading on-premise finance solution, passFINANCE, and in late 2019 we introduced Cloud Finance as part of our next-generation product offering. As schools continue to grow in their use of technology, we are sure that our solutions will continue to evolve and support them as they adapt to the ever-changing requirements of the finance sector.

See our finance offering below – if you’re not sure which product is right for your school, then get in touch with one of our expert advisers who will be happy to discuss your specific requirements and determine the best option.

Cloud
On-Premise

Cloud Finance

Our Cloud Finance offering consists of a bespoke billing solution, designed and built by WCBS to support the specific requirements of fee-paying schools. It is integrated with Financials, HR and Payroll solutions powered by The Access Group. 

This results in a comprehensive product suite that helps to manage the increasing demands on those involved in school financial management as they face an ever-widening range of responsibilities and expectations.

Competition is getting tougher for schools in the independent and international education sector, costs are rising and there is more pressure being placed on budgets. With Cloud Finance you will gain greater efficiency in performing key financial management activities. The flexibility, reliability and speed of this software collective – with alignment to key statutory requirements – can transform working life for bursaries and finance departments in education.

Plus, all the advantages of this product suite are backed by a wealth of help, advice and tailored support. This comes from a trusted provider with over 35 years’ experience in supporting independent and international schools with their financial requirements.

Read about our partnership with The Access Group and what Cloud Finance will deliver to schools in our Press Release.

Cloud Finance

Our Cloud Finance offering consists of a bespoke billing solution, designed and built by WCBS to support the specific requirements of fee-paying schools. It is integrated with Financials, HR and Payroll solutions powered by The Access Group. This results in a comprehensive product suite that helps to manage the increasing demands on those involved in school financial management as they face an ever-widening range of responsibilities and expectations.

Competition is getting tougher for schools in the independent and international education sector, costs are rising and there is more pressure being placed on budgets. With WCBS Cloud Finance you will gain greater efficiency in performing key financial management activities. The flexibility, reliability and speed of this software collective – with alignment to key statutory requirements – can transform working life for bursaries and finance departments in education.

Plus, all the advantages of this product suite are backed by a wealth of help, advice and tailored support. This comes from a trusted provider with over 35 years’ experience in supporting independent and international schools with their financial requirements.

Read about our partnership with The Access Group and what Cloud Finance will deliver to schools in our Press Release.

Book a demo
Book a demo

Key Features

• Sales ledger • Extended nominal ledger • Purchase ledger • Specialist school billing • Advanced reporting and analysis • Fully compliant digital tax • Excel integration • Purchase requisitions with automation • Fixed assets • HR with self-service & SCR • Payroll • Crystal reports • On-the-go mobile expenses • Group consolidation • POP & Stock management • Project/funds recording with timesheets • Document management system

Key Features

• Sales ledger • Extended nominal ledger
• Purchase ledger • Specialist school billing
• Advanced reporting and analysis
• Fully compliant digital tax • Excel integration
• Purchase requisitions with automation
• Fixed assets • HR with self-service & SCR
• Crystal reports • On-the-go mobile expenses
• Group consolidation and reporting
• POP & Stock management
• Project/funds recording with timesheets
• Document management system

Key Features

Benefits of the Cloud Finance systems

Billing

The billing and pupil relationship can be complex, particularly when there are multiple bill payers, each responsible for a different portion of the items billed. Easy access to data and management of the unique relationships are two of the many reasons why schools choose WCBS’ specialist software to run the whole process, from bill production through to delivery and payment.

Our Billing module manages the production of fee bills termly, annually, manually or on an interim basis. It contains full credit control facilities, a portal that parents can use to access and pay bills along with the ability to generate direct debit collections.

It automatically splits fees and charges and sends to the correct person saving valuable administration time. Plus, the ability to post extras in groups or individuals improves accuracy and reduces bill queries which speeds up payment cycles.

Financials

Access Financials has been developed with the end-user in mind, from Bursars and Finance Directors to Accounts Assistants, Clerks and Administrators.

It is a financial management solution that provides everything you need to drive your business forward – powerful enough to manage all your core financial needs, and supports your growth plans and decision making. Plus, it can also simplify your project costing by coordinating project requests, invoicing, budgeting and forecasting cycles.

This feature-rich solution supports you with day-to-day tasks, whilst having the scalability to expand as your school grows. The multi-dimensional ledgers offer extensive reporting capabilities, group consolidation and multi-currency, all helping to save your school time and money.

Combine powerful finance, project accounting and procurement software to improve efficiency, productivity and maximise profitability across your school.

The innovative finance and accounting apps will increase productivity and collaboration in every department and let staff engage quickly with key processes at the click of a button, whilst giving you pinpoint control over who can access each part of your software.

Access Workspace

Complete tasks and access information quickly and more easily. Users can self-serve, choosing apps that support the specific tasks they do most often. With its fully customisable interface and drag-and-drop personalisation, you can stay on top of all your different applications from one place – keeping you and your teams ahead of the game.

Powerful communication and collaboration tools make it easy and engaging for your team members to work together, boosting their efficiency and productivity as well as improving engagement and general well-being.

Use simple dashboards to represent your standard KPIs, with the opportunity to develop bespoke dashboards for more complex reporting requirements.

HR & Payroll

Access HR & Payroll provides powerful functionality to attract, screen, on-board and manage employees, and meet the complex challenges for HR teams in schools of every type and size. It will increase your efficiency, accuracy and compliance, plus ensure that all employees are paid the right amount, at the right time.

Centralise employee records

Store all your employee records and documents, including letters, contracts and checks, in a Single Central Record. Employees with different positions can be stored against one record – no matter how many roles they perform.

Simplify people management

Easily manage leave, sickness, expenses, timesheets and training either centrally or via mobile enabled self-service. The software automatically calculates Bradford Factor or your own sickness triggers to help you reduce absence. Plus, highly configurable alerts allow you to automate a vast range of tasks.

Effective recruitment

Review applications, shortlist candidates, book interviews and make offers directly from your HR system to streamline recruitment processes. You can define workflows for each vacancy, automate reference and background checks and feed candidate data seamlessly into the individual’s Single Central Record when they start work.

Easy and accurate reporting

A suite of around 170 reports can be filtered within the system or exported to a variety of formats including Excel. Reports can be scheduled and automatically emailed to specified people, and bespoke dashboards support specific reporting requirements.

Employee self-service

Allow your employees to download payslips, amend their personal data, book annual leave and log their expenses, all from their desktop or mobile device.

Compliant & secure

The HR & Payroll software ensures you are always compliant, makes reporting and statutory returns easy, and protects all data with high security and automated backups.

Approved software

Be assured that you are inputting data into Teachers’ Pension accredited and HMRC recognised payroll software. Plus, configure PAYE references for HMRC across multiple databases, auto-calculate and input pro-rata adjustments, backdated pay, sickness, nominals, payrolling benefits and much more.

Modules & Benefits

Billing

The billing and pupil relationship can be complex, particularly when there are multiple bill payers, each responsible for a different portion of the items billed. Easy access to data and management of the unique relationships are two of the many reasons why schools choose WCBS’ specialist software to run the whole process, from bill production through to delivery and payment.

Our Billing module manages the production of fee bills termly, annually, manually or on an interim basis. It contains full credit control facilities, a portal that parents can use to access and pay bills along with the ability to generate direct debit collections.

It automatically splits fees and charges and sends to the correct person saving valuable administration time. Plus, the ability to post extras in groups or individuals improves accuracy and reduces bill queries which speeds up payment cycles.

Financials

Access Financials has been developed with the end-user in mind, from Bursars and Finance Directors to Accounts Assistants, Clerks and Administrators.

It is a financial management solution that provides everything you need to drive your business forward – powerful enough to manage all your core financial needs, and supports your growth plans and decision making. Plus, it can also simplify your project costing by coordinating project requests, invoicing, budgeting and forecasting cycles.

This feature-rich solution supports you with day-to-day tasks, whilst having the scalability to expand as your school grows. The multi-dimensional ledgers offer extensive reporting capabilities, group consolidation and multi-currency, all helping to save your school time and money.

Combine powerful finance, project accounting and procurement software to improve efficiency, productivity and maximise profitability across your school.

The innovative finance and accounting apps will increase productivity and collaboration in every department and let staff engage quickly with key processes at the click of a button, whilst giving you pinpoint control over who can access each part of your software.

Access Workspace

Complete tasks and access information quickly and more easily. Users can self-serve, choosing apps that support the specific tasks they do most often. With its fully customisable interface and drag-and-drop personalisation, you can stay on top of all your different applications from one place – keeping you and your teams ahead of the game.

Powerful communication and collaboration tools make it easy and engaging for your team members to work together, boosting their efficiency and productivity as well as improving engagement and general well-being.

Use simple dashboards to represent your standard KPIs, with the opportunity to develop bespoke dashboards for more complex reporting requirements.

HR & Payroll

Access HR & Payroll provides powerful functionality to attract, screen, on-board and manage employees, and meet the complex challenges for HR teams in schools of every type and size. It will increase your efficiency, accuracy and compliance, plus ensure that all employees are paid the right amount, at the right time.

Centralise employee records

Store all your employee records and documents, including letters, contracts and checks, in a Single Central Record. Employees with different positions can be stored against one record – no matter how many roles they perform.

Simplify people management

Easily manage leave, sickness, expenses, timesheets and training either centrally or via mobile-enabled self-service. The software automatically calculates Bradford Factor or your own sickness triggers to help you reduce absence. Plus, highly configurable alerts allow you to automate a vast range of tasks.

Effective recruitment

Review applications, shortlist candidates, book interviews and make offers directly from your HR system to streamline recruitment processes. You can define workflows for each vacancy, automate reference and background checks and feed candidate data seamlessly into the individual’s Single Central Record when they start work.

Easy and accurate reporting

A suite of around 170 reports can be filtered within the system or exported to a variety of formats including Excel. Reports can be scheduled and automatically emailed to specified people, and bespoke dashboards support specific reporting requirements.

Employee self-service

Allow your employees to download payslips, amend their personal data, book annual leave and log their expenses, all from their desktop or mobile device.

Compliant & secure

Access HR & Payroll software ensures you are always compliant, makes reporting and statutory returns easy, and protects all data with high security and automated backups.

Approved software

Be assured that you are inputting data into Teachers’ Pension accredited and HMRC recognised payroll software. Plus, configure PAYE references for HMRC across multiple databases, auto-calculate and input pro-rata adjustments, backdated pay, sickness, nominals, payrolling benefits and much more.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your Bursary, Payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how WCBS Cloud Finance can offer your school more efficient and effective financial control.

Join hundreds of independent schools who trust WCBS to deliver their finance software and ensure your Bursary, Payroll and HR departments continue to effectively manage finances throughout your school.

Get in touch to discover how WCBS Cloud Finance can offer your school more efficient and effective financial control.