Summer edition of The Password has been delivered!

15/06/2018 13:20:03 | WCBS

The summer edition of The Password has been emailed to our customers at a time when most are at schools in the grip of exam season and balancing the needs of the pupils who aren’t taking exams yet still probably finding their daily routines affected in some way. Times like these can put demands on how the school utilises its MIS – our newsletter included some helpful hints, along with the headline topics.

General Data Protection Regulation (GDPR) now in force

The date for GDPR to become binding has been widely broadcast, and for our part as a software company we have been reminding ourselves as well as our schools that it’s not just about technology systems. Schools keep personal information on paper forms completed for school trips, invoices etc - a breach can happen by simply leaving paperwork on a desk or photo copier. Keep refreshing yourselves! Read more here.

Product updates and announcements

Purchase Requisition System (PRS)

PRS has been developed in partnership with our passFINANCE customers specifically to improve accountability, support better decision-making and ensure a level of governance to deliver results. Senior leaders can access real-time data from any web-enabled device and budget holders can take full responsibility and ownership of departmental spend to maximise impact without the worry or need to chase a paper or email trail. For more information, download our PRS leaflet here or contact

HUB update
We’ve redesigned the whole attendance module to include period attendance, so you can record who is or isn’t in each lesson. There are numerous options to analyse data including trend spotting, pupil tracking and reporting attendance by subject and how this can link to pupil performance.

There are general UI improvements such as a revamped interface and added support for different languages, plus the new HUB Communications Centre encompasses the power of the WeChat platform for schools in China.

Coming soon - HUBapply

HUBapply is our exciting new online admissions software, available later this year, built to:
• Raise and sustain the school's profile
• Monitor each prospect from initial inquiry to their arrival at school
• Reduce administration time
• Provide detailed reporting - conversion rates, marketing campaign analysis and success of events
• Target marketing activity where it will have greatest impact
• Offer seamless process for parents, carers and agents
• Supply portals to track admissions for feeder schools, parent and agents.

If you would like to take part in a webinar this summer, contact to register your interest.

Magazines publish articles by WCBS staff

Chief Product Officer, Saqib Awan, writing about cloud MIS in the latest edition of International School Magazine, believes that “perhaps most important are the benefits for teachers.” Find out why on p36 here.

Meanwhile, "Choosing the right MIS for assessment success" is the subject of Academic Product Manager, Mark Maybury's piece for Innovate my School, where he evaluates the facility to track success and intervention and aggregating data on the whole student. Read this in-depth article here.

IDPE conference

Last week we were at the IDPE annual conference in Birmingham, an event that is of interest for a variety of reasons to the delegates depending on what area of school development is of more importance to their school.

We were demonstrating WCBS schoolALUMNI, our online community portal, fundraising database and website, all rolled into one, covering all areas of school development. Administrators, alumni and supporters can gain access on any device, anywhere, at any time. It provides immediate, hassle-free access to all the functionality needed to manage school community relations. Read more here.

Training Webinars for our customers

We still have some training webinars before the summer term finishes, including Billing Year End, ODBC Administration/Academic and Academic Year End. Visit our Events page for more information and to book your place.

User Group Meetings

Ready for our customers’ diaries are our user group meetings this autumn hosted by our Product Managers, Mark Maybury and Andrea Hare, and with breakout sessions and workshops from our Senior Solutions Manager, Richard Walling. Industry experts also will be on hand discussing relevant topics at three locations - Edinburgh Training & Conference Venue, Nottingham Racecourse and Thistle London Heathrow. Visit our Events page for more information.

End of academic year – summer tasks

For some of our customers the summer break is a very busy time with new academic years’ timetables, exam results, producing candidate statements and management reports, etc. so in The Password we’ve reminded them that there’s plenty of help in the Customer Centre if you need it – just log in and look for handy hints, FAQs and helpful links.

Finally, from all of us, here’s hoping the exams period runs smoothly for all of you involved, and that the rest of the term goes well.


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